Organising a staff party in the Belgian Ardennes

Where you start

Three questions settle everything that follows, and they hold together. How many people? Do they sleep on site? Does the evening fall in December?

The headcount decides the room. The overnight stay decides the estate. The month decides whether you take an existing format or we build one for you. Settle those three answers before you call venues, and the conversation is about the shape of your evening rather than about dates you would have to take back to your management anyway.

Four rooms, and what they take

At the Domaine de Bronromme you work across three spaces. The great hall measures 350 m² and opens through wide windows onto the inner courtyard: that is the one that seats a whole workforce. The media corner runs to 110 m², extended by a bar area of 60 m², and suits a group that meets first and celebrates after. The Bergerie measures 100 m², with its own kitchen and terrace, the only genuinely self-contained space.

The Château de la Louveterie offers a 90 m² room for up to sixty participants in seminar layout, with twelve bedrooms, a sauna and a Nordic bath.

All of them are set up before you arrive, at the right temperature and in the layout you ask for, whether that means long tables, islands or a standing reception.

Sleeping on site, or not

This is the decision that changes the most, and the question we are asked the least.

The Domaine de Bronromme has eighteen bedrooms and sleeps up to thirty-eight participants. Below that number you choose freely: everyone stays, or everyone drives home. Above it, the party stays possible and the night does not. A group of sixty celebrates here until midnight and sleeps elsewhere, which changes the whole way the end of the evening is built.

What a night changes is not the comfort. It is the hour at which conversations start. A team that has breakfast together the next morning does not talk like a team that gets back in the car at midnight. What the night changes in practice, and where it runs out, sits in our article on a staff party with an overnight stay.

What it costs

For the December format the price is fixed: 89 € excluding VAT per person, covering the aperitif, the meal and a selection of wines and drinks, served by caterer TOC by Jean-Sébastien Prijot.

Outside December, room hire is charged by the day and excluding VAT, whatever the headcount. The Bergerie opens the range at eight hundred and fifty euros excluding VAT. At twenty-five participants that comes to thirty-four euros per person for a private space with its own kitchen and terrace. At thirty-five it drops below twenty-five euros.

On top of that comes what you put on the table, and that is the line that climbs fastest the moment you add a course. Count around ten euros per person for a welcome coffee, twenty to twenty-five for lunch, and another ten or so for an afternoon break. The four budget lines and the VAT question are handled separately in our article on what a staff party costs.

Filling the evening

Dinner alone rarely carries a whole evening, least of all when the tables were set in advance and nobody moves between them. What works is one shared moment everyone joins, early enough to mix the tables.

Casino Night puts real croupiers at tables whose chips carry no cash value, and it works because nobody needs to know how to play to take part. The Blindtest and magic quiz needs no preparation and mixes departments on its own. Murder Party asks for more time, and gives more back.

During the day you can cook, which remains the simplest way to mix a group whose members only ever meet in meetings. Which format suits which group, by headcount and by hour, sits in our article on choosing the entertainment. The Gusto formats, from the cocktail workshop to Top Chef, fill the hours before the party.

December: the Christmas Village

From 1 to 19 December 2026 the Domaine de Bronromme turns into a Christmas Village, with its market in the inner courtyard and a cheese fondue served at the table. Two slots a day, 11.30 to 15.00 and 19.30 to midnight.

You privatise the great hall from eighty people, or the Bergerie from thirty-five. Below that you share the evening with other companies, which often turns out better for a small team than a half-empty room.

The other formats that run for a single season sit on Events. The winter formats outside December, from afterwork to a full day with a themed evening, sit in our article on winter team building. The meal of that evening can be cooked outdoors: the winter barbecue is built on request.

Three questions of organisation

How far ahead should you book?

For December you should be calling in the spring, because the diary for the last three weeks fills well before the summer. The Saturdays of the second and third weeks go first. Outside December, six to eight weeks are enough, and a date in January or February can still be set at short notice.

What if not everyone can stay the night?

That is the rule, not the exception. We build the end of the evening at two speeds: a point where the drivers leave without breaking the party, and a second half for those who stay.

Can the party be held outdoors?

Partly, and in winter that is exactly the strength of the estate. Fire, standing tables and a covered courtyard hold up in freezing weather. A programme held entirely outdoors in December is not something we plan.

Setting your date

Give us your headcount, your date, and whether your teams sleep on site. We will propose the room, the shape of the evening and the detail of what is included.

Both estates are presented on the seminar page, and all our formats on the team building page.

Discuss your date